Commercial Vendors

Commercial Vendor/Exhibitor Indemnity Clause

Exhibitor agrees to indemnify, defend and hold harmless ABC Events, Inc., its owners, members, officers, employees, agents, and representatives (collectively, the "Indemnified Parties") from and against any and all claims, liability, damages, costs and expenses (including attorneys' fees) (collectively, "Claims") for injuries or death to persons, or damage to property, occasioned by, relating to, or arising out of any intentional or negligent acts or omissions by Exhibitor, its agents, employees, contractors, volunteers or representatives, or claims or costs arising out of, occasioned by, or relating to the enforcement of this paragraph, including attorney's fees. Exhibitor shall insure its own personal property during the Festival and hereby waives any and all Claims against the Indemnified Parties for any loss or damage to any personal property of Exhibitor for any reason, which waiver shall also constitute a waiver of subrogation binding upon Exhibitor's Insurers.

Admission Requirements and Conditions:

Photos must be provided when requested. Vendors are accepted at the Festival’s discretion.

Acceptance/Cancellation Policy: Notice of acceptance or non-acceptance will be emailed to applicant. The Festival reserves the right to refuse any exhibitor application. Any requests for changes must be made at least two weeks prior to the Festival. No refunds will be given for exhibitor fees, unless request is made at least 30 days prior to the Festival and space can be resold. In all events, cancellations by Exhibitor are subject to a $50 cancellation fee and there are no refunds granted for cancellations within 30 days of event. There will be no refunds due to inclement weather. No refunds granted for Exhibitors that do not show up and they are subject to not being invited back to festival.

Cancellation by ABC Events, Inc.: ABC Events, Inc. may at any time prior to commencement of the Festival or any Operating Hours, in its sole discretion, terminate and void this Agreement for any of the following reasons: (a) inclement weather; (b) cancellation of the right to use the site (the “Site”) for the Festival; (c) conditions at the Site shall render the Site impractical for the operation of the Festival; or (d) the Exhibitor’s inability to perform under this Agreement, as determined by festival in its reasonable judgment. Exhibitor hereby expressly waives any and all claims for damages, loss of profit or any other compensation against the Festival, ABC and their owners, members, officers, employees, agents, and representatives (collectively, the “Indemnified Parties”) should this Agreement be so terminated.

Booth Space:

10' or 20’ space or as otherwise noted above. Exhibitors need to provide their own Electricity, tents, tables and chairs. Special requests for space location will be considered, but are not guaranteed.

Electric:

Operating Hours:

See festival hours specific for each event. Exhibitors are expected to be open for business during all Festival Operating Hours. Breakdown will not be permitted early unless requested through your event contact. Anyone arriving late, leaving before closing or breaking down during Festival show hours without permission from the show chair may be denied entrance to future Festivals.

Parking & Traffic:

All exhibitors MUST follow festival personnel directions regarding vehicles on grounds during the Festival. When unloading, all exhibitors are expected to unload merchandise and then move vehicles to the designated parking area before setting up their display. During Festival breakdown, traffic will not be permitted on Festival grounds until approval is given by Festival security. Anyone entering the grounds in their vehicle without consent may be denied access to future Festivals.

Children:

Children must be supervised by someone other than you during the entirety of the festival - from set-up to break-down.

Pets:

Pets are NOT allowed.

Exhibits:

Exhibitors may only sell/market items approved and specified on application. The Festival reserves the right to order removal of any exhibit, in whole or part, without refund of exhibitor's fees that in the Festival’s opinion, would be harmful to participants, or that are not in keeping with the overall theme of the show. Exhibitors may not transfer, let, sublet, share or sell their contracted space. Relocating and/or extending assigned space is prohibited without the consent of the Festival. Exhibitors are responsible for keeping their exhibit area clean during the Festival as well as cleaning up their booth area upon conclusion of the Festival.

Taxes:

All exhibitors are responsible for collecting and reporting Maryland sales tax. (Currently 6%) A list of all exhibitors is provided to the Maryland Comptroller's office prior to the Festival. To receive your Maryland State Sales Tax ID number, call the Taxpayer Service help line at 800.638.2937. To connect with a representative, select option #1.